MS OFFICE WORD 2003

MS OFFICE WORD 2003 


Challenge yourself! try to take this quiz










Word Processing Program

Introduction
A word processor is a program design to enable the user to create documents like letters, posters, brochures, or even banners. The document can be save in user hard drive or on a portable device like flash drive so it could be retrieve easily when needed. This saved document is the soft copy. Word processor allows also the user to print the document so he would have a hard copy of it. There are lots of word processor program available. In this module you will use the Microsoft Word 2003.






Below are the elements of MS word window.  

The Title Bar
          
          The Title bar is located at the top of the screen. The Title bar displays the word Microsoft Word and the name of the document on which you are currently working.

The Menu Bar

          Located directly below the Title bar, the Menu bar displays the menu such as File and continues with Edit, View, Insert, Format, Tools, Table, Window, and Help. These menus are used to give instructions to the software.

Toolbars
          Toolbars have buttons or shortcuts to menu commands. Toolbars are generally located just below the Menu bar but these toolbars can be move or customize if you want.

 
Standard Toolbar
Button
Name
Function
new blank document
Creates a new blank document
Saves
Saves the active document with its current file name, location and file format
Print preview
Shows how the document will look when you print it.
Cut
Removes the selection from the document and places it on the clipboard
Paste
Places the content of the clipboard at the insertion point
Undo
Reverses the last command, use pull-down menu to undo several steps
Tables and Borders
View the Tables and Borders toolbar and allows to draw a table
Insert Microsoft Excel Worksheet
Insert an Excel spreadsheet into the Word document
Drawing
Displays or hides the Drawing toolbar
Open
Opens or finds a file
Print
Prints the active file for more print options go to the File menu and select Print
Spelling and grammar
Spelling, grammar and writing style checker
Copy
Copies the selected item(s) to the clipboard
Format painter
Copies the format from a selected object or text and applies to other objects or text
Redo
Reverses the action of the Undo button, use the pull-down menu to redo several steps
Insert table
Insert a table into the document, or make a table of selected text
Columns
Changes the number of columns in a document
Zoom
Enlarge or reduce the display of the active document

The Standard Toolbar

The Formatting Toolbar

Button
Name
Functions

Style
Select the style to apply to paragraphs

Font Size
Changes the size of selected text and numbers

Italic
Makes selected text and numbers italic

Align Left
Aligns to the left with a ragged right margin

Align Right
Aligns to the right with a ragged left margin

Numbered List
Makes a numbered list or reverts back to normal

Decrease Indent
Decreases the indent to the previous tab stop

Outside Border
Adds or removes a border around selected text or objects

Font Color
Formats the selected text with the color you click
Font
Changes the font of the selected text
Bold
Makes selected text and numbers bold
Underline
Underlines selected text and numbers
Center
Centers the selected text
Justify
Aligns the selected text to both the left and right margins
Bullets
Add, or remove, bullets in a selected paragraph
Increase Indent
Indents the selected paragraph to the next tab stop
Border Color
Marks text so that it is highlighted and stands out
       

The Drawing Toolbar
Button
Name
Functions
Draw
A pull down menu with several drawing options
Rotate
Rotates the selected object to any degree
Line
Draws a line where you click and drag. Hold the Shift key down to make the line straight
Rectangle
Draws a rectangle where you click and drag. Hold down Shift to draw a square
Text Box
Draws a text box where you click and drag
Fill Color
Add, modify, or remove fill color from a selected object
Font Color
Formats the selected text with the color you click
Select Objects
Changes the pointer to a selection arrow
Auto shape
A pull down menu with several libraries of shapes
Arrow
Inserts a line with an arrowhead where you click and drag
Oval
Draws an oval where you click and drag. Hold down Shift to draw a circle
Insert Word art
Create text effects with Word Art
Line Color
Add, modify, or remove line color
Line Style
Changes the thickness of lines
Arrow Style
Select arrow style; placement and shape of arrowhead
3-D Style
Add 3-d effects to rectangles or ovals
Creating and saving a New Blank Document

Steps in creating a blank document
To create a new blank document, do one of the following:

  1. Click Start menu.
  2. Point the mouse pointer on all programs.
  3. Choose Microsoft office on the listed programs.
  4. Click Microsoft Office Word program
Or
  • Click the MS word shortcut icon

To create a new blank document while on the active MS word window, do one of the following:

Using the Menu Bar
  1. Click File menu
  2. Click New
  3. On the Task pane, click Blank Document
Or
Using the Toolbar
  • Click the New button  on the standard Toolbar
Or
Using the keyboard combinations
  • Press Ctrl + N

To save your document, do any of the following:

Using the Menu Bar
  1. Click File menu
  2. Click Save
  3. On the Save As dialog box, click saves.
Or
Using the Toolbar
  • Click the Save button  on the standard Toolbar
Or
Using the keyboard combinations
  • Press Ctrl + S

          The Save as Dialog Box should appear after you execute the save command, and by default, your document will be save directly on My Documents folder. It’s up to you if you will to change the location or path where you will save your file. Notice also that the default filename is Doc1.doc. Change this by clicking the File name box and typing your desired filename.

Note: Choose Save As command instead of Save if you want to change or save another copy of the document you are working to different path or location.