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Word Processing Program
Introduction
A word processor is a program design to enable the user to create documents like letters, posters, brochures, or even banners. The document can be save in user hard drive or on a portable device like flash drive so it could be retrieve easily when needed. This saved document is the soft copy. Word processor allows also the user to print the document so he would have a hard copy of it. There are lots of word processor program available. In this module you will use the Microsoft Word 2003.
The Title Bar
The Title bar is located at the top of the screen. The Title bar displays the word Microsoft Word and the name of the document on which you are currently working.
The Menu Bar
Located directly below the Title bar, the Menu bar displays the menu such as File and continues with Edit, View, Insert, Format, Tools, Table, Window, and Help. These menus are used to give instructions to the software.
Toolbars
Toolbars have buttons or shortcuts to menu commands. Toolbars are generally located just below the Menu bar but these toolbars can be move or customize if you want.
Standard Toolbar | ||
Button | Name | Function |
new blank document | Creates a new blank document | |
Saves | Saves the active document with its current file name, location and file format | |
Print preview | Shows how the document will look when you print it. | |
Cut | Removes the selection from the document and places it on the clipboard | |
Paste | Places the content of the clipboard at the insertion point | |
Undo | Reverses the last command, use pull-down menu to undo several steps | |
Tables and Borders | View the Tables and Borders toolbar and allows to draw a table | |
Insert Microsoft Excel Worksheet | Insert an Excel spreadsheet into the Word document | |
Drawing | Displays or hides the Drawing toolbar | |
Open | Opens or finds a file | |
Print | Prints the active file for more print options go to the File menu and select Print | |
Spelling and grammar | Spelling, grammar and writing style checker | |
Copy | Copies the selected item(s) to the clipboard | |
Format painter | Copies the format from a selected object or text and applies to other objects or text | |
Redo | Reverses the action of the Undo button, use the pull-down menu to redo several steps | |
Insert table | Insert a table into the document, or make a table of selected text | |
Columns | Changes the number of columns in a document | |
Zoom | Enlarge or reduce the display of the active document |
The Standard Toolbar |
The Drawing Toolbar | ||
Button | Name | Functions |
| Draw | A pull down menu with several drawing options |
| Rotate | Rotates the selected object to any degree |
| Line | Draws a line where you click and drag. Hold the Shift key down to make the line straight |
| Rectangle | Draws a rectangle where you click and drag. Hold down Shift to draw a square |
| Text Box | Draws a text box where you click and drag |
| Fill Color | Add, modify, or remove fill color from a selected object |
| Font Color | Formats the selected text with the color you click |
| Select Objects | Changes the pointer to a selection arrow |
| Auto shape | A pull down menu with several libraries of shapes |
| Arrow | Inserts a line with an arrowhead where you click and drag |
| Oval | Draws an oval where you click and drag. Hold down Shift to draw a circle |
| Insert Word art | Create text effects with Word Art |
| Line Color | Add, modify, or remove line color |
| Line Style | Changes the thickness of lines |
| Arrow Style | Select arrow style; placement and shape of arrowhead |
| 3-D Style | Add 3-d effects to rectangles or ovals |
Steps in creating a blank document
To create a new blank document, do one of the following:
- Click Start menu.
- Point the mouse pointer on all programs.
- Choose Microsoft office on the listed programs.
- Click Microsoft Office Word program
Or
- Click the MS word shortcut icon
To create a new blank document while on the active MS word window, do one of the following:
Using the Menu Bar
- Click File menu
- Click New
- On the Task pane, click Blank Document
Or
Using the Toolbar
- Click the New button on the standard Toolbar
Or
Using the keyboard combinations
- Press Ctrl + N
To save your document, do any of the following:
Using the Menu Bar
- Click File menu
- Click Save
- On the Save As dialog box, click saves.
Or
Using the Toolbar
- Click the Save button on the standard Toolbar
Or
Using the keyboard combinations
- Press Ctrl + S
The Save as Dialog Box should appear after you execute the save command, and by default, your document will be save directly on My Documents folder. It’s up to you if you will to change the location or path where you will save your file. Notice also that the default filename is Doc1.doc. Change this by clicking the File name box and typing your desired filename.
Note: Choose Save As command instead of Save if you want to change or save another copy of the document you are working to different path or location.